How to Hire a Maid Without an Agency: Step-by-Step Approach

Jia Hui

Jia Hui is a content marketer who loves helping others and hopes to make this world a kinder place in any way she can.

Jia Hui

Jia Hui is a content marketer who loves helping others and hopes to make this world a kinder place in any way she can.

Published on

In today’s fast-paced world, hiring a maid to help with household chores and provide support is a common choice for many families. While you may have heard of the traditional route of hiring a maid through a maid agency, there is an alternative way to get domestic help – by hiring a maid without an agency. For those seeking assistance, it’s also worth considering the option of a live-in caregiver in Singapore from Retire Genie.

In this article, we will explore the benefits of direct hiring, the step-by-step approach to hire maid without agency, and important considerations to make the process smooth and hassle-free.

Is it Possible to Employ a Maid Independently?

A frequently posed question in the realm of domestic help is whether it’s viable to hire a maid without the involvement of a maid agency. The response to this query is unequivocal: yes, it is entirely feasible to directly employ a maid. In many cases, this straightforward option is favoured by those who are seeking a more hands-on and cost-effective approach to securing domestic assistance.

Opting for a direct hire dispenses with the need for intermediary maid agencies, making it a suitable choice for those who wish to take charge of the maid hiring process themselves. Whether you’re a first-time employer or have experience in employing domestic workers, this method allows you to engage with candidates, specify the terms of the employment contract, navigate the intricacies of safety agreements, and even arrange for practical matters like the maid’s air ticket.

It offers flexibility for individuals seeking to employ more than one maid, as it bypasses the overhead costs often associated with security deposits and security bonds that maid agencies typically require. Ultimately, the decision to embark on a direct hire empowers you to have a more direct and cost-efficient involvement in securing the domestic help you require for your household.

Advantages of Directly Hiring a Domestic Helper

Save Money

When you hire a maid directly without involving an employment agency or maid agency, you can significantly reduce costs. Agency fees, security deposits, and monthly levies can add up, making direct hiring a more cost-effective option.

More Control

Direct hiring gives you control over the entire process. You can personally interview potential candidates, check references, and make decisions based on your specific needs and preferences.

Personalized Selection

By directly hiring a maid, you can tailor your search to find a candidate who meets your requirements, whether it’s related to their experience, educational background, or any other specific criteria you have in mind.

Fewer Administrative Hassles

Hiring through an agency often involves a lot of paperwork and admin work. When you hire a maid without an agency, you’ll have to handle less red tape, which can simplify the hiring process.

Closer Bond

Building a direct relationship with your maid can foster a stronger bond, making it easier for them to adapt to your household’s unique dynamics and needs.

Steps to Employing a Maid Independently

Opting to hire a maid to assist in the management of household chores and provide essential support is a prevalent choice among many families. While the conventional method involves enlisting the services of maid agencies for domestic help, there is a growing trend of individuals choosing direct hiring.

Additionally, for those seeking comprehensive support and services, exploring options such as Singapore assisted living might also be worth considering.

In this comprehensive guide, we’ll walk you through the step-by-step approach to hiring a maid without an agency and explore the various aspects of this process.

Step 1: Begin by Participating in the Employer’s Orientation Programme (EOP)

Before you embark on the journey of hiring a maid without an agency, it’s essential to attend the Employer’s Orientation Programme (EOP). This program is designed to educate potential employers about their rights and responsibilities when hiring a foreign domestic worker.

Step 2: Search for and Screen Potential Candidates

The first crucial step in hiring directly is finding and filtering suitable candidates. To find the right domestic helper, you can utilize various resources:

Personal Connections:

Seek recommendations from friends or family who have previously hired a maid directly.

Online Platforms:

Explore various online platforms and websites where individuals seeking direct employment, usually a maid, showcase their profiles.

Advertise the Position:

Advertise the job position in relevant online and offline forums.

When filtering candidates, consider factors such as experience, skills, and qualifications. It’s important to find a candidate whose profile aligns with your specific needs.

Step 3: Engage in Negotiations Regarding Terms

Once you’ve shortlisted candidates, the next step is to negotiate the terms of employment. This involves discussing important aspects of the employment arrangement, including:

Work Schedule:

Define the maid’s work hours and off days.


Determine the monthly salary and payment method.

Duties and Responsibilities:

Clearly outline the tasks the maid will be responsible for.


Discuss the living arrangements for the maid.


Address matters like medical coverage, annual leave, and any additional benefits.

Effective communication and understanding are key during this step to ensure both parties are on the same page.

Step 4: Initiate the Application Process for a New Work Permit

Before your selected maid can start working for you, you’ll need to apply for a new work permit. The specific requirements and procedures for obtaining a work permit can vary depending on your country’s regulations. Ensure that you have all the necessary documents, including the In-Principle Approval (IPA) letter and safety agreements. Here is a resource article for hiring a domestic worker without an agency.

Step 5: Fulfill Levy Payments

The process of hiring a maid directly involves the payment of levies, which are fees imposed by the government to employ a foreign domestic worker. These levies are payable every month and can vary depending on your location and other factors. It’s essential to budget for these expenses when planning your domestic help arrangement.

Step 6: Establish an Interbank GIRO for the Monthly Levy

To make the payment of monthly levies more convenient, consider setting up an Interbank GIRO (General Interbank Recurring Order) account. This allows for automated payments and ensures that your levies are consistently paid on time.

Step 7: Finalize Employment and Safety Contracts with Your Newly Hired Maid

The final step in hiring a maid directly is to sign the employment and safety contracts with your new maid. These contracts are legally binding documents that outline the terms and conditions of employment, as well as the safety agreements that protect both you and the maid. Some of the key provisions in these contracts include:

  • Working hours and off-days
  • Salary and payment details
  • Termination clauses and notice periods
  • Grievance procedures
  • Safety and well-being agreements

It’s essential to ensure that both you and the maid fully understand and agree to the terms stated in these contracts before proceeding.

The Challenges of Employing Domestic Help Through Agencies

Soaring Costs:

When homeowners opt to employ domestic help or transfer maids through agencies, they encounter the formidable challenge of shouldering a substantial financial burden. Engaging a transfer maid or employment agency often translates to significant costs, which may encompass obligatory expenses including the need to purchase maid insurance, pay agency fees and airfare, and secure a work permit or temporary work permit for the maid’s relocation. Consequently, these financial aspects can impose strain on homeowners’ budgets, rendering the process of a maid employment agency a rather costly endeavour.

Administrative Complexities:

Another considerable hurdle that surfaces in the process of hiring foreign domestic helpers through agencies is navigating the intricate labyrinth of administrative procedures and bureaucratic processes. Homeowners are frequently confronted with the need to tread through a maze of extensive paperwork, encompassing components like safety agreements and employment contracts.

Coordination Challenges:

Successfully coordinating the notice periods and transfer dates as part of the process of hiring a domestic helper can serve as a notable logistical challenge. The notice period stands as a pivotal element in this transition, delineating the duration within which both the employer and employee are expected to serve notice of termination.

Financial Strain with Multiple Maids:

For homeowners in need of the services of more than one domestic helper, the financial strain becomes even more pronounced. Overseeing the costs associated with hiring and maintaining multiple domestic helpers can exert a substantial burden on the financial resources of homeowners.

Direct Hiring:

Opting for direct hiring of a domestic helper without the intermediation of a maid or employment agency ushers in a distinctive array of challenges. In this scenario, homeowners shoulder the full responsibility for overseeing the hiring process, which extends from the meticulous handling of paperwork to addressing the complexities of legal and logistical tasks.

Wrap Up

Hiring a maid without an agency can offer numerous advantages, including cost savings and more control over the selection process. However, it also comes with great responsibility and requires careful planning and adherence to legal and safety agreements. By following this step-by-step approach, you can successfully hire a maid directly and establish a harmonious working relationship. One option worth exploring is hiring part-time caregivers who offer compassionate support and assistance to individuals requiring additional care and attention.

Be sure to comply with the rules and regulations of your home country, offer a supportive and safe environment for your maid, and create a mutually beneficial arrangement that benefits both you and your domestic helper. You may also opt to discover the comfort and care your loved ones deserve at a Singapore old folks home or bring them to a senior group home in Singapore that offers a welcoming and inclusive community.

Download Our App

Your elderly support services, now easily accessible anytime and anywhere in Singapore you are. You can ease your worries knowing that help is always on the way. Download our app today and try it for yourself!